Kilimo Trust is Urgently Hiring an Finance & Administration Manager Job To manage and lead the Finance and Administration Department by ensuring efficient financial management and streamlined administrative operations with strict compliance with regulations.
To align the organization’s financial operations to strategic goals to achieve financial sustainability and secure the long-term viability of Kilimo Trust.
Scope of Work
Financial Management:
- Manage proper, accurate, and timely recording of all financial transactions in the Kilimo Trust accounting software
- Compile timely and accurate monthly, quarterly, and annual financial and management reports.
- Provide financial insights to facilitate decision-making in executing the Kilimo Trust strategy, providing guidance and financial analysis to management and the board to ensure the delivery of results.
- Lead the budgeting process: develop, review, finalize, and oversee budgets that represent and align with organizational objectives and programmatic activities.
- Maintain and regularly update and reconcile the general ledger, accounts payables, accounts receivables, and payroll.
- Recommend and report on benchmarks upon which financial performance is measured in the organization.
- Ensure effective management of grant reporting and reconciliation in accordance with donor/funder guidelines.
- Monitor, analyze, and report on the financial performance of the organization, including its subsidiaries and projects, through regular budget monitoring reports.
Leadership and relationship management:
- Manage financial relations with donors, including compliance and timely and good-quality reporting as specified in the grant agreements.
- Conduct regular training for the staff and implementing partners/grantees on the financial procedures, reporting, and any other related financial responsibilities.
- Provide financial advice to the CEO and team leaders to enable them to make sound business decisions.
- Supervise, support, and develop staff in the Finance and Admin Dept.
Audit, Compliance, and Risk Management:
- Regularly review and update the KT Financial, Risk, and Procurement Manuals and procedures to ensure compliance with best practices and in line with international standards.
- Promote effective risk management for the key risks under unit control in accordance with the organization’s risk management framework.
- Ensure compliance with the organization’s policies as well as statutory financial (local/national) regulations for all country offices.
- Coordinate and manage the processes of internal and external audit, accounting, and reporting requirements as set by country-specific regulatory bodies where the organization has offices.
- Regularly update the financial control systems to strengthen the financial management of the trust.
- Oversee all tax-related activities in all countries where KT has operations.
Key Performance Indicators
- Unqualified Audit for the organization and projects
- Timely submission and high-quality financial reports to management and donors/funders.
- Accurate and timely submissions of all proposal budgets to prospective funders.
- Cost overruns are maintained within 5% of approved budgets.
- Robust internal control system that reduces errors and misstatements in financial reports
- All KT assets and resources are safeguarded.
- New projects secured from donors/funders.h) Functional Risk Management System.
Competencies Required
- Excellent leadership skills to effectively lead and grow the Finance & Administration team
- Strategic thinking to support management and the board effectively.
- Outstanding analytical and problem-solving skills.
- Proven numeracy and financial analysis/planning skills
- Proficiency in proposal preparation and budget formulation
- Proficiency in strategy formulation and program planning processes.
- Expertise in donor financial policies and procedures (USAID-funded programs would be an added advantage)
- Proficiency in Grant Management
- Proficiency with Odoo ERP
- Ability to consistently meet deadlines
- Outstanding verbal and written communication skills.
Educational Qualifications and Experience Required
- Qualified Accountant (CPA/ACCA)
- Minimum of seven years’ experience in a senior management position as head of Finance in an NGO
- Experience in regional organizations would be an added advantage.Must be a member of the Institute of Certified Public Accountants of Uganda (ICPAU).
If you are the right candidate, please send your application letter with the following:
- An updated CV, highlighting relevant skills and experience (presented in relation to each of the responsibilities and each of the experience areas listed above).
- Names and contacts of three referees and a daytime contact telephone number of each of them.
- Copies of academic certificates and transcripts for O’ level, A’ level, undergraduate, postgraduate, and professional qualifications.
- Names and contacts of current immediate supervisor(s) and two from your immediate previous jobs.
- Your daytime contact telephone number; and
- A statement and proof of the current remuneration package
Please use our online recruitment system to electronically submit your application materials.
Send all applications to Kilimo Trust’s human resource manager.
Application deadline: Monday, February 3, 2025
We will only get in touch with those who have been briefly considered.
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